Full-time employees who live in Massachusetts receive discounts on group home and auto insurance through MetLife or Liberty Mutual Insurance, including a 5 percent homeowners discountand a 10 percent discount on a homeowners policy if you insure both your auto and home. My Harvard Total Rewards is a secure, frequently updated tool where you can see a personalized view of the value of your total rewards package, including pay, health, insurance and retirement benefits, and learn more about the programs available through Harvard! A general rule is that two or more stops, or an increase in travel time of four hours, may be considered circuitous. New employees have 30 days from their date of hire to enroll in health benefits; otherwise there are only two ways to enroll in benefits after the 30-day window closes: You can learn more in our New Employee Benefits Enrollmentsection. call (617) 495-5711. Fellowship Location, Taxes, Travel Reimbursement, Health Insurance and International Fellows. . Laws regarding accountability vary from country to country. Would you like to receive Harvard Alumni Travels mailings? As a Harvard faculty or staff member, you enjoy many perks that come with working for one of the top employers in Massachusetts, as well as access to the unique cultural resources at one of the world's top universities. Eligibility for Harvard University's International SOS membership depends on your Harvard affiliation and the reason for your travel. How to Order Antigen Tests. Please allow up to threebusiness days for all requests. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Only the allocable business portion of the travel may be charged to the appropriate Harvard fund(s). Generally, cancellation insurance requires preapproval (this is often an exceptions request through the Financial Dean or designee) and include the insurance with the travel reimbursement. See the Harvard Travel Services website for more information. Fellowships are generally gross income to the recipient, unless they are qualified payments for required tuition and fees for a degree program. Harvard University Employees Credit Union (HUECU) offers start-to-finish guidance in the home-buying process along with a full range of banking and credit services, including mortgages and home equity loans, credit cards, auto, vacation and educational loans, and IRAs. Harvard Alumni Travels. Notably, the current Open Skies agreements do not apply to Department of Defense-supported activities and there is a prohibition against non-US carriers if a city pair contract exists. Harvard faculty, staff, students, and researchers traveling internationally must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request. Authorized approvers must ensure any change or cancellation fees charged to sponsored funds are allowable and follow local policies. A:The term medical record, health record, and medical chart are used interchangeably to describe the systematic documentation of your medical history and care across time within one particular health care providers jurisdiction. For employees on the Harvard University payroll, there are no international exclusions on insurance while traveling overseas. A refundable ticket may be appropriate in situations where there is a high likelihood that the itinerary may change or other extenuating circumstances. However, some funding sources may not recognize code-sharing as being compliant with Fly America Act. Eligibility requirements for represented employees may vary by union contract . Track flights, manage itineraries, access arrival and departure boards, stay informed about airport delays, and be prepared for your trips with their weather forecasts. The provincial health plan excludes medical emergency expenses, prescription drugs, travel delays or cancellations. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 0
A HarvardKey is required to set up a customer account and to receive O&Is E-List of upcoming events and special offers. This insurance covers the cost of transporting you to a safe place for medical or security reasons. Medical Records & Immunizations. A: If you are injured and need immediate care, first find a way to get help: call your local equivalent of 9-1-1; if you are unsure if it is safe to do so, or if the nearest hospital cannot provide sufficient care, call International SOS at +1-617-998-0000 or connect through the Assistance App. It should be noted that there are limitations to the use of non-US carriers under an Open Skies agreement. If you need to purchase a short-term individual plan, GeoBlue Travel Medical and International Health Insurance is one option. After that, variable rates as low as 17.99 % to 18.00 % APR1. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. New to the community? Please note that travelimmunizations are not covered by HUSHP. Visa Requirements 2nd Floor. Most countries require that the prescribing doctor be licensed in that country before a prescription can be filled. Students and dependents enrolled in the Student Health Insurance Plan can find information on obtaining free antigen tests on this site; employees covered under the Universitys Express Scripts program can follow these (617) 495-5711Please call usbefore walking into HUHS, (800) 439-01837 days a week, 8:00AM-6:00PMReference Guide, 7 Days a Week; 8:00AM-6:00PM:(800) 439-0183TTY Reference Guide. If youre traveling with valuable equipment, you may want to take out a separate policy. Eligibility To be eligible for Harvard's health and welfare benefits, you must be employed in a benefits-eligible position on a regular University payroll and work at least 17.5 hours per week, or be paid at a base annual rate of at least $15,000. Harvard requires travelers who will be reimbursed from federal awards to use a U.S. flag air carrier, consistent with the Fly America Act. 2X G,V&x`-B@9 ugrC8F'H/.f;7>(wKhuz9` ;g^A
The following University policies guide travel reimbursement and business expense reimbursement.. Read more.
Eligibility requirements for represented employees may vary byunion contract. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 1414 Massachusetts Avenue, 4th floor Cambridge, MA 02138 Phone: 617-495-1525 Fax: 617-496-5838 fasfin@fas.harvard.edu 1706 0 obj
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Copy and paste this code to your website. Utilizing this exemption to allow for economy upgrade or business class travel on a federal award requires that the lowest economy class fare is not available for the shorter route. Discounted fares will be labeled as "Harvard University - Negotiated rate. Apply Online PLATINUM REWARDS+ No Annual Fee 0.00 % Intro APR on purchases for the first 12 months2. 75 Mt. Review Harvard Global Support Services tips for traveling abroad with medication and talk with your doctor before your departure. The most in-depth option,MetLifeLegal Plans, provides fully covered legal services from attorneys who specialize in estate planning, civil suits, adoption, identity theft, and more for you, your spouse/domestic partner and dependents. The most common types of insurance requirements are described below along with resources for purchasing those policies. For Harvard Longwood Campus commuters, Harvard partners with MASCO (617-632-2800) to bring you additional services through the CommuteWorks program, along with LMA shuttles to Cambridge and to major transit stations. Complete the prescriptionTravel Override Worksheetand return it to Member Services with a copy of an official travel itinerary (i.e., e-tickets). For a free, no-obligation quote or more information, visit the voluntary benefits siteor call Mercer at 866-228-3516. To obtain a visa, many countries also require proof of evacuation coverage. Please be sure that the documentation clearly states that the traveler was only charged the lowest economy fare. Login with HarvardKey to search the Alumni Directory, Class Notes, Message Boards, and more. O&I provides significant savings on many offerings, access to high-demand events and no hefty transaction fees! Choice of insurance plan does not affect International SOS services or eligibility. If it is not an emergency and you know the nearest hospital is safe, go there. GSS provides the Harvard community with international travel, research, and programming support in areas that span safety and security, health, culture, outbound immigration, employment, financial and legal matters, and research center operations. Harvard follows the IRS accountable plan rules for business travel reimbursements. Richard A. and Susan F. Smith Campus Center, Students and dependents enrolled in the Student Health Insurance Plan can find information on, ; employees covered under the Universitys Express Scripts program can follow, See a listing of specialties and services at HUHS, Find hours, contact information, and more, Copyright 2023 The President and Fellows of Harvard College, obtaining free antigen tests on this site. Separate data security policies cover this type of property. Yes, but only if you obtain the comparable flight documentation for the economy rate versus the economy plus or business rate within 1 business day of booking and submit the documentation with the travel reimbursement request. It is the Principal Investigators (PI) or PI designees responsibility to ensure that all air travel charged to Harvard federally-funded sponsored awards is in compliance with this regulation. If you are booking a flight with more stops or a longer duration than required for the business trip due to personal travel, then you should provide the same documentation listed above a comparable itinerary (including price, dates, and air class) based on the business portion of the travel. Travel overrides can only be processed for a maximum amount of 6 months. Explore your commuting options and receive significant transit discounts and benefits through Harvard CommuterChoice . You may also use an out-of-network attorney and be reimbursed for covered services. Q: How long do I have to file for reimbursement for medical claims or prescriptions? In order to charge the expenses to federal or cost share funds, the traveler must: A completedFederal Lowest Economy Airfare Travel Reimbursement Exception Formis required. hb```& cb SquareMouth is a helpful site to compare travel insurance policies. Since in-person trips are currently paused until May 2021, we invite you to travel from the comfort of your home with Harvard Travels' multitude of complimentary virtual travel guides that will take you to destinations around the globe. 'LEd|SjRn_f2APrIybQvz To schedule an appointment, please call (617) 495-5711. We recommend scheduling appointments six to eight weeks prior to travel by calling (617) 495-2001. Except in very limited circumstances, all Harvard students are subject to the Student Health Fee, which means they are able to receive care at HUHS. Please contact Daniel P. Heffernan, NMLS #680432, 617-994-7578; Meredith Carr, Loan Officer Assistant, NMLS #2001749, 603-854-4124 or Sr. Loan Officer Assistant, Lisa G. Sabey, NMLS #680433, 617-994-7549. Please note that code-sharing agreements with foreign air carriers, whereby U.S. flag air carriers purchase or have the right to sell a block of tickets on a foreign carrier, comply with the Fly America Act. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Some common U.S. medications and supplements are illegal in certain countries or require government authorization prior to your arrival. International SOS can direct you to appropriate medical resources, including referrals to vetted providers and hospitals, and provide transportation or evacuation to a facility if needed. You do not need to have the currency or medical records translated. But you can purchase it under a Personal Travel Insurance policy. It is meant to support, not replace, the relationship that exists between an individual and theirclinician. ?^x&"0Imqd2PG1v438a"cZ(L+2fSsg[W$.Naq!8LJ5c#/LLs>mo8/
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w*_=8Hi|:a|X"|s1m-Wqx3V There are some excluded services, including employment-related matters, divorce, class action, and others; . Domestic policies may only cover claims and lawsuits within U.S. borders, so it's prudentand often legally requiredto purchase local policies that will protect you from personal and financial liability under the host country's laws, languages, and customs. This list, organized alphabetically by authors last name, has been prepared by the Harvard COOP and the titles are available for purchase in store or online. Offer accommodations not reasonably adequate for the traveler's medical needs. A:Although BCBS will not directly send funds to a country sanctioned by the United States, they will reimburse the member for those services as long as the members address listed on the reimbursement form is in the U.S. Q: Does the plan include coverage for medical services received from injuries incurred during participation in extreme sports (e.g., mountain climbing)? Increase the number of aircraft changes outside the United States by two or more; Extend travel time by at least six hours or more; or. Additional travel guidance can be found on the University COVID-19 Travel page. Please consult with your school/tub HR office and/or Finance office for local procedures. You can learn more at allstateidentityprotection.comor call 800-789-2720; also review FAQs about the coverage. Concur is Harvard University's electronic Travel & Expense Reimbursement System. If you take a prescription drug, contact your doctor and have your prescription written for the number of months you need to be filled while traveling outside of the country. Your Harvard ID is your library card. NOTE: See policy clarifications to the right. For additional guidance, contact us or Risk Management & Audit Services. If the incremental cost of the upgrade is clearly itemized on the purchase receipt, an additional comparison is not required. The actual benefit plan provisions will govern if there is any inconsistency between the information on this website and Harvards formal plan documents. President and Fellows of Harvard College, Pre-Departure Orientations & Consultations, GeoBlue Travel Medical and International Health Insurance, Harvard students enrolled in the Student Health Insurance Plan, review your, Harvard employees and other affiliates enrolled in the Harvard University Group Health Plan (HUGHP), review your. A:The Student Health Insurance Plan does not cover evacuation or repatriation; however, the University offers evacuation and repatriation services through its International SOS membership. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. View the Harvard University Health Services 2022 Annual Report. Read more about HUHS 2022 Annual Report. BCBS will make a good faith effort to arrange for or coordinate health care services to be furnished in these situations. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Harvard Box Office Full-service ticketing booth for hundreds of professional and student events on campus. . Coverage outside the U.S. Students enrolled in the Student Health Insurance Plan are covered at the out-of-network level of benefits and are responsible for all applicable copays, coinsurance, and deductibles that may apply. January 3, 2023. Forplan details and price, and to enroll, call 866-228-3516 or visit CrimsonPersonalPlans.com. Meyerside Chats seeks to elimina HARVie Harvard Information for Employees. Students are only allowed to fill the amount of medication that our office has authorized. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Harvard requires travelers who will be reimbursed from federal awards to use a U.S. flag air carrier, consistent with the Fly America Act. Tax and tip for alcohol can be estimated at 22% (including an average 7% meal and beverage tax and 15% tip). Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Change fees, cancellation fees or trip cancellation insurance may be an allowable expense under extenuating circumstances provided there is a compelling and valid reason such as a canceled conference or medical emergency; as referenced in theAppendix A, Section 2 of the Harvard Travel Policy. . Harvard Global Support Services does not endorse any of the external insurance organizations or services linked above; they are provided only to serve as informational aides. Stay up to date with university events and lectures, view past trip photos, keep up-to-date on travel news, and more! These exceptions require documentation and approval by a designated school official via the Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Professional liability should be considered if your project involves any professional service, including health care, education, finance, law, or brokerage. For more information on the University's business travel accident insurance policy, including . HARVie. Liability insurance typically covers injury or damage under the laws of the country where the incident occurred. We can help you determine which insurance requirements may apply to your activities abroad. Aprescription drug claim formmust be submitted for reimbursement. These exceptions, along with few others, must be documented and approved within the submittedFly America Travel Reimbursement Exception Form (FATREF)in order to be considered for reimbursement on a federal award. Many countries require proof of health insurance coverage in order to obtain a visa. You must have a passport that is valid for entry and reentry into the United States for six months or more into the future at any given time. Also find current weather, sunrise/set, moon phase, and much more to help you plan. If sufficient values are owned locally, a local property policy should be considered. were required to get a Form W-9 from the renting landlord. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. "! Rates are set by fiscal year, effective October 1 each year. Centers for Disease Control and Prevention Harvard follows the accountable plan rules which requires the expense be business-related, substantiated with receipts and a business purpose, submitted timely, and cannot exceed actual expenses. Require travel during unreasonable hours; Result in additional costs that would offset the transportation savings; or. There are currently four Open Skies agreements - with the European Union, Australia, Switzerland and Japan. Note that unallowable costs should never be charged to cost share companion account. You may also use an out-of-network attorney and be reimbursed for covered services. Eligible Harvard students, faculty, and staff are covered by the University's International SOS membership and can request a proof of coverage letter. Q: Do I need an insurance ID card when traveling? Individuals moving abroad for work should check with their current provider as they will likely need to alter their policy or take out a new policy. Some countries require that you obtain verification from your health insurance carrier that you are covered while traveling abroad for an extended period of time. SeeAppendix A, Section 2 of the Harvard Travel Policy. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Travel insurance can provide financial protection from illness, accident, missed or cancelled flights, lost baggage, and other acceptable reasons. Eligible travelers should contact International SOS at +1-617-998-0000, or connect through the Assistance App, in the case of any admission or scheduled surgery. * Results displayed are from the public alumni site only. Welcome to Harvard University Health Services HUHS Patient Portal. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) It is the Principal Investigator's (PI) or PI designee's responsibility to ensure that all air travel charged to Harvard federally-funded sponsored awards is in compliance with this regulation. No, you should not charge the federally unallowable portion to a cost share companion account, since they follow the same sponsored award terms. It was named after its first benefactor, Minister John Harvard, who left his library and half his estate to the new school when he died in 1638. SeeAppendix A, Section 2 of the Harvard Travel Policyfor guidance. Airfare The Harvard University Preferred Mortgage Team is managed by Daniel P. Heffernan, with 31+ years of experience assisting Harvard employees. To request verification, please contact the HUSHP Member Services at (617)495-2008 or mservices@huhs.harvard.edu. There are some excluded services, including employment-related matters, divorce, class action, and others; refer to the MetLife Legal Plans flyer for details. An additional exception to Fly America occurs when anOpen Skies Agreementis in place between the United States (U.S.) government and the government of a foreign country. Harvard University Student Health Program | &{:@\y+IC>hH"o(y`:~l=Q+e 3oIWA>C0-_/3c\oHva?+v%OoD> :_j?IILhO
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hc CxiOu""oEV}m4x2 ? If you are using DoD funds, then this flight would not be eligible for reimbursement unless it met one of the other Fly America Act Exceptions per the Fly America Travel Reimbursement Exception Form (FATREF). See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. Learn more about personal discounts. Please note that International SOS is not a health insurance policy. These expenses would be considered allowable on federal funds. Generally, circuitous routing involves flight options with multiple stops and/or stops at airports that significantly increase the travel time. 1. of . Travel Services. 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Audit Services a U.S. flag air carrier, consistent with the Fly America Act that country a... As low as 17.99 % to 18.00 % APR1 recommend scheduling appointments six to eight weeks to... With resources for purchasing a refundable ticket may be considered IRS accountable plan regulations travelers! Of experience assisting Harvard employees require that the prescribing doctor be licensed that! Effort to arrange for or coordinate Health care Services to be furnished in these situations University COVID-19 travel page eligibility. You plan, harvard university travel insurance to high-demand events and lectures, view past trip,..., the Open Skies agreement with EU countries no longer harvard university travel insurance to the use of non-US carriers an! Authorized approvers must ensure any change or cancellation fees charged to sponsored funds are allowable and follow local policies:! During unreasonable hours ; Result in additional costs that would offset the transportation savings ; or set fiscal... Low as 17.99 % to 18.00 % APR1 Mass Avenue 2nd Floor,. Renting landlord at allstateidentityprotection.comor call 800-789-2720 ; also review FAQs about the coverage * Results are... Does not affect International SOS is not an emergency and you know the nearest is... Must provide certain information when submitting their travel expenses incurred conducting University business on your Harvard affiliation the... You need to purchase a short-term individual plan, GeoBlue travel medical and International Fellows an insurance ID when!
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